Administrative Assistant in Los Angeles, CA at BMI

Date Posted: 11/11/2022

Job Snapshot

  • Employee Type:
    Full-Time
  • Job Type:
  • Experience:
    At least 1 year(s)
  • Date Posted:
    11/11/2022

Job Description

POSITION SUMMARY: Provides administrative support VP, Creative and the Los Angeles Pop team by performing the following duties.

LOCATION: Los Angeles, CA office. BMI has transitioned back to working in the office on a regular hybrid schedule. At present, most team members are expected in the office three (3) days a week. Decisions regarding future transitions will take place in phases as BMI continues to closely monitor COVID-19 as employee safety is our priority.

FUNCTIONS OF THE JOB

  • Must learn company policies and procedures to effectively assist affiliates through phone calls, IVR (Interactive Voice Response), e-mails and meetings, with questions about BMI’s website, work registrations, reset     online account login information, address changes, royalty statements and other inquiries.
  • Organizes and maintains filing systems, copies, and files correspondence. 
  • Answers high volume of calls and screens supervisor’s and team’s telephone calls, as directed.
  • Maintain and monitor affiliation processes and account status updates, compiling appropriate documentation and preparing reports.
  • Compile and maintain updated lists and spreadsheets of accounts. Monitor and manage the execution of new agreements across internal departments. 
  • Responds to a substantial amount of calls and email inquiries of wide-ranging and complex administrative issues and correctly resolves. 
  • Greets scheduled visitors and delivers to appropriate area or person.
  • Prepares expense reports and check requests as needed
  • Special project work, including compiling account information as needed; organizing and analyzing data in Excel. 
  • Relieves receptionist, as directed.
  • Regular attendance.
  • Other duties as assigned.
  • Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

    QUALIFICATION REQUIREMENTS

  • Minimum one (1) years of administrative experience, preferred in Music/Entertainment Industry. 
  • Bachelor’s Degree or equivalent preferred
  • Excellent verbal and written communication skills
  • Exceptional organizational, administrative and time management skills and attention to detail.
  • Ability to handle multiple tasks simultaneously, prioritize high volume workload and meet strict deadlines for tasks/assignments.
  • Exceptional MS Office, Outlook, Excel, SharePoint and PowerPoint management skills. Proven experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.
  • Positive, proactive, and able to always exercise great judgment, team-oriented philosophy.
  • Ability to interact professionally with a diverse employee population, and with all levels of staff and management.

    What We Give to You:
    • Health, dental, and vision insurance
    • 401K with employer match
    • Flexible spending accounts
    • Paid vacation and paid sick/personal time
    • 11 paid calendar holidays
    • Paid volunteer time off
    • Summer hours that offer more time for fun in the sun
    • Company paid life insurance
    • Up to 12 weeks paid parental leave
    • Tuition assistance for qualified team members
    • Commuter benefits (New York)
    • Amazing and engaging culture
    • Employee Resource Groups
    BROADCAST MUSIC, INC. IS AN EQUAL OPPORTUNITY EMPLOYER: All applicants will receive equal opportunity for employment without of race, color, sex, religion, nationality, age, sexual orientation, gender identity and/or expression, veteran’s or marital status, disability, or any other cultural factor. 

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