Executive Assistant in Atlanta, GA at BMI

Date Posted: 6/20/2022

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Atlanta, GA
  • Job Type:
  • Experience:
    At least 3 year(s)
  • Date Posted:
    6/20/2022

Job Description

Assists the Vice President of Creative department by performing the following duties.

FUNCTIONS OF THE JOB: 

  • Available to Vice President during normal office hours and reasonable availability during non-office hours
  • Maintain highest levels of confidentiality and discretion
  • Answer all incoming calls to Vice President executive office
  • Maintain and update calendar for Vice President
  • Liaise with travel department for all tickets, hotels and various travel arrangements for Vice President, songwriters, and others as requested
  • Compile and disseminate information to Vice President regarding department situations, events and employees when necessary
  • Prepare advances for BMI affiliates
  • Maintain and update contact information for all industry executives, writers, associates pertaining to Vice President/Creative database
  • Research information on current and prospective affiliates via internet and/or BMI database
  • Maintain relationships with current and new writers, industry executives and personal acquaintances of Vice President 
  • Answer affiliate inquiries about BMI policies, practices and royalty payments
  • Act as a liaison between Creative employees and Vice President
  • Work with senior executives on special projects, such as showcases, studies, and meetings, as requested
  • Supports our BMI Core Values and cultivates a culture of diversity and inclusion
  • Regular attendance
  • Other duties as assigned
    Events Liaison
  • Attend special events hosted by or pertaining to Creative/BMI
  • Work with senior executives on special projects, such as showcases, special events, and meetings, as requested
    Budget/Accounting
  • Use due diligence to see that all expenditures for department are accounted for and fall within limits of annual budget – and responsible for updating senior level management if any problems or unforeseen issues relating to budgets arise 
  • Update budget on daily basis with individual invoices, expense reports, vendor requests, etc. 
  • Forecast and update monthly and annual budget as reported to senior and executive leadership 
  • Attend all accounting training for new and updated procedures on behalf of department
  • Act as point of reference for any and all accounting needs directly related with departmental budget 
  • Act as trainer and reference for departmental accounting software needs
QUALIFICATION REQUIREMENTS: 
  • Bachelor’s Degree or equivalent
  • Minimum 3 years’ administrative experience
  • Excellent verbal and communication skills
  • Proficiency in Microsoft Office
  • Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets
  • Ability to establish a constructive and informative relationship with employees, management, writers and publishers
  • Ability to interact professionally with a diverse population, and with all levels of staff and management
  • Able to work independently and with good judgment
  • Attention to detail 
  • Ability to prioritize multiple assignments to meet deadlines
  • Strong typing and proofreading skills
  • Working knowledge of the music industry
  • Proven ability to interact professionally with music industry leaders