Part-Time Assistant/Creative in Atlanta, GA at BMI

Date Posted: 8/26/2021

Job Snapshot

  • Employee Type:
    Part-Time
  • Location:
    Atlanta, GA
  • Job Type:
  • Experience:
    At least 1 year(s)
  • Date Posted:
    8/26/2021

Job Description

Assists the Creative Team with reception duties and administrative support using various tools and sources. Operates a multi-line telephone system to answer incoming call to direct and assist callers as needed. Responsible for interfacing with internal and external guests on various levels to represent BMI in a professional, positive manner.  

FUNCTIONS OF THE JOB
  • Answer incoming telephone calls, determine purpose of callers and forward calls to appropriate personnel or department. Deliver messages or transfer calls to voice mail when appropriate staff members are unavailable.
  • Answer questions about organization and provide callers with address, directions and other information.
  • Welcome on-site visitors, monitor/issues visitor passes, and determine nature of business and announce visitors to appropriate personnel.
  • Research using various internal tools, including but not limited to the BMI participant database and email, as well as external tools.  
  • Update appointment and event calendars in Google Sheets as required.
  • Create and print memos, correspondence, reports and other documents when necessary.
  • Perform clerical duties as needed, such as filing, photocopying, mailing, shipping and collating.
  • Regularly assist BMI affiliates, via the Atlanta Inbox, with questions about BMI’s website, works registrations, reset online account login information, address changes, royalty statements and other inquiries pertaining to BMI.
  • Maintain Office inventory, order office supplies and maintain equipment for Atlanta Office and Creative/ATL staff in Los Angeles and New York.
  • Schedule affiliates to use the Atlanta Office writer’s room and confirm Wi-Fi requests.
  • Train and assist the Seasonal Temp for Holiday office coverage.
  • Supports Executive Director with expense filing, calendar appointments and affiliate requests. 
  • Communicates and collaborates with graphic designers and department leaders on flyer designs for team events. 
  • Supports a variety of special events (Panels, R&B Hip Hop Awards, Holiday Dinner, Trailblazers & Employee Appreciation Day) with general administrative tasks, including but not limited to, booking accommodations, checking off guest arrivals, managing RSVP lists & preference lists, ticketing, escorting talent, generating tent cards, confirm seating arrangements, coordinating VIP preferences, confirming address/shipping details, mailing awards and generating reports.  
  • Regular attendance.
  • Other duties as assigned.
  • Supports our BMI Core Values and cultivates a culture of diversity and inclusion.
QUALIFICATION REQUIREMENTS
  • Bachelor’s Degree or equivalent preferred
  • Minimum one (1) year of administrative experience
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office. 
  • Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.
  • Able to establish a constructive and informative relationship with employees, management, writers, and publishers.
  • Ability to interact professionally with a diverse employee population, and with all levels of staff and management.
  • Able to work independently and with good judgment.
  • Attention to detail.
  • Ability to prioritize multiple assignments to meet deadlines.
  • Strong typing and proofreading skills.
  • Working knowledge of the music industry.