(PT) Executive Assistant, Distribution & Administration in Nashville, TN at BMI

Date Posted: 2/2/2024

Job Snapshot

Job Description

POSITION SUMMARY
Executes administrative programs and processes to support Distribution department leadership as needed. Schedules and plans department events. Handles confidential and sensitive matters, while evaluating and using judgment, alleviating conflicts, and where possible, making decisions on behalf of the SVP.

LOCATION
Nashville, TN office. BMI has transitioned back to working in the office on a regular hybrid schedule. At present, most team members are expected in the office three (3) days a week. Decisions regarding future transitions will take place in phases as BMI continues to closely monitor COVID-19 as employee safety is our priority.

FUNCTIONS OF THE JOB:
Essential Functions: which may be representative but not all inclusive of those commonly associated with this position.

  • Manages calendars for the SVP.
  • Monitors the 3rd floor conference room schedules and alleviates conflicts that may occur.
  • Books meetings and events for the SVP and for direct report teams as needed.
  • Plans and coordinates all aspects needed for successful meetings both on and offsite. Duties range from monitoring costs, location / venue selection, food, AV, video and conference calls, technology needs, material handling, and effectively communicating details.
  • Develops departmental newsletter.
  • Creates quarterly distribution presentations for the Creative Department and Distribution & Administration Services.
  • Acts as IProc Preparer for Distribution & Administration Services Departments.
  • Acts as Liaison / Coordinator for office equipment repair, shipping, and printing requests.
  • Codes invoices for payment as necessary.
  • Acts as IExpense Preparer for SVP.
  • Prepares travel arrangements for SVP.
  • Thoroughly screens incoming calls and responds independently where appropriate for SVP.
  • Composes and prepares confidential correspondence, reports, and other complex documents for the SVP.
  • Maintains department distribution listings.
  • Other duties as assigned.
  • Regular attendance.
  • Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

POSITION QUALIFICATION REQUIREMENTS 
Education: Bachelor’s degree preferred.
Experience: Minimum 3 years related experience.

SKILLS AND ABILITIES 
Representative but not all inclusive of those commonly associated with this position.

  • Intermediate to advanced level proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook
  • Multi-task and prioritize critical projects/information with frequently changing needs.
  • Strong organizational and project management skills.
  • Detail oriented.
  • Good judgment and discretion.
  • Transcribe and prepare written communications.
  • Excellent communication skills, verbal and written.
  • Work under deadlines.

SALARY RANGE
The specific base salary offered to a successful applicant will be based on individual qualifications, skills, experience, and education. The pay range is subject to change at any time based on various internal and external factors. The position may also be eligible for one or more performance-based bonuses. In addition to cash compensation, BMI offers a competitive portfolio of benefits to its employees, as described below.

What We Give to You:

  • Amazing and engaging culture
  • Employee Resource Groups

BROADCAST MUSIC, INC. IS AN EQUAL OPPORTUNITY EMPLOYER: All applicants will receive equal opportunity for employment without regard of race, color, sex, religion, nationality, age, sexual orientation, gender identity and/or expression, veteran’s or marital status, disability, or any other cultural factor.

#LI-Hybrid